How do I Manage Moving Back and Forth Between Patients with Scribematic?

Overview

Scribematic is designed to support real clinical workflows, including situations where providers move between multiple patients throughout the day.

Whether you are:

Stepping out during a procedure
Moving between exam rooms
Returning to complete a conversation later
Adding information after finalization

Scribematic allows you to pause, resume, and edit notes seamlessly without losing documentation continuity.

This article explains how to:

Pause and resume recordings between patients
Continue recording into an existing note
Unfinalize notes to add more information
Edit notes using Talk to Your Note

Watch this video for additional guidance: Edit Your Note

Best Practices & Tips

Scribematic is built to accommodate non-linear clinical workflows and frequent interruptions during patient care.

Helpful Workflow Reminder

A useful way to think about managing encounters:

Pause → Switch patients → Resume later → Finalize when complete

Scribematic automatically appends resumed recordings into the original patient note, eliminating the need to merge files manually.

Best Practices for Multi-Patient Workflows

Pause recordings before leaving the room
Resume the same note when returning to the patient
Review notes before finalization to minimize later edits
Use unfinalize when additional dictation is needed

Best Practices for Editing Notes

If you want to make additional information after finalization:

Consider unfinalizing the note first
Add your updates before refinalizing

This helps prevent needing to reapply edits later.

Important Reminder About Talk to Your Note

Information added using Talk to Your Note:

Modify the note text only
Do not alter the original audio recording

If the note is refinalized later, Talk to Your Note edits need to be reapplied.

Step-by-Step Instructions

How to Pause and Resume a Recording

Scribematic allows you to safely pause one patient encounter and start another without losing any information.

How It Works

Start recording for Patient A as usual.
When you need to step away, tap the microphone icon to pause the recording.
Begin a new recording for Patient B.
When you return to Patient A:
- Open their recording from your list.

- Tap the microphone icon again.

- Scribematic will continue recording into the same note.

There’s no need to merge files or manage separate recordings — Scribematic automatically appends the new audio to the original recording.

How to Unfinalize a Note

Finalized a note — then realized you forgot something?

No problem.

To Unfinalize:

Open the note.
Tap Unfinalize at the top of the screen.
Resume recording as needed.

This allows you to add additional dictation before locking the note again.

How to Edit After the Visit with “Talk to Your Note”

Need to make quick updates after the visit — without reopening the full recording?

You can use Talk to Your Note to apply edits directly to the note text.

Important Details

Edits made through Talk to Your Note modify the note itself.
They do not change the original audio recording.
If you refinalize later, you’ll need to reapply any Talk to Your Note edits.

Best Practice Tip

If you anticipate additional updates, consider unfinalizing first before making major changes to avoid having to reapply edits later.

Designed for Real Clinical Workflows

Scribematic understands that patient care isn’t linear. Whether you're moving between rooms, handling procedures, or adding late details, the system adapts to you — not the other way around.

If you have questions about optimizing your workflow with Scribematic, our team is here to help.

Additional Resources

If you have questions or would like personalized guidance, our team is available to assist you.

Contact the Scribematic Support team through the in-platform chat icon for assistance or email support@scribematic.ai.

Schedule a free one-on-one Zoom product walk through: Schedule Demo Here

Video Resources: Edit Your Note